Covid 19 Protocols
Vanderbilt Athletics Camps and Clinics: Summer 2021 Camp COVID-19 Policy
Vanderbilt Soccer camp is committed to protecting the health and safety of campers (“participants”), staff members, and the Vanderbilt Community. This document contains procedures for the operation of Vanderbilt SPORT camp during the summer of 2021. All participants, guardians, and staff should review this policy prior to the start of camp.
The following individuals are designated as the primary contact for the areas designated below throughout the duration of Vanderbilt Soccer camps.
Camp Director and Covid Protocol Lead: Laura Lamberth Email: email@example.com
Camp Director: Responsible for overseeing all aspect of the camp and designating COVID Protocol and Contact Tracing/Notification Leads.
COVID Protocol Lead: Responsible for enforcing and communicating COVID protocols to participants, staff, and other affected individuals.
Capacity for Vanderbilt Soccer camp is limited to 50 due to staff availability and facility space.
Entering and Leaving Vanderbilt SPORT Camp
Entrance: Entrance will take place at the Soccer Stadium through the Fan Entrance. We will send you a map in our email one week before the start of camp
Exit: Exit will take place at the Soccer Stadium through the Fan Entrance. We will send you a map in our email one week before the start of camp
Walk-up registration will not be allowed in order to reduce congestion at check-in. Only online registration is permitted. Additionally, participants will be required to complete a medical history form, liability release, and disclose other information as part of the camp registration process.
All campers who are eligible to receive a COVID-19 vaccine are encouraged to do so in advance of camp. Guidelines regarding social distancing and masking may not apply to individuals who are fully vaccinated (i.e. two weeks after second dose of Pfizer vaccine, etc…).
All camp participants are responsible for self-screening throughout the duration of camp. If a camper experiences any of the following symptoms, they must notify the camp director and refrain from attending camp:
· Fever or chills
· Shortness of breath or difficulty breathing
· Muscle or body aches
· New loss of taste or smell
· Sore throat
· Congestion or runny nose
· Nausea or vomiting
Additionally, participants may be asked age-appropriate screening questions at check-in to ensure that they are not experiencing COVID-19 symptoms or have been exposed to individuals who have tested positive for COVID-19.
Masks shall be required in accordance with University guidelines. Specifically, masks will be required outdoors in large gatherings and indoors for individuals who are not actively engaged in athletics activities. Additionally, individuals who are fully vaccinated are not required to wear masks.
Other Participant Requirements
· Masks must cover nose and mouth
· Wash hands often with soap and water for at least 20 seconds. If soap and water are not available, use a hand sanitizer that contains at least 60% alcohol.
· Avoid touching eyes, nose, and mouth with unwashed hands.
· Cover coughs and sneezes with a tissue or the inside of your elbow. Throw used tissues in the trash and immediately wash hands with soap and water for at least 20 seconds or use hand sanitizer with at least 60% alcohol.
· Maintain social distancing (at least six feet of space between individuals) as much as possible.
Vanderbilt Soccer camp will require participants to remain in “pods” of no more than 10 participants and at least one counselor. Interactions between participants should remain within the “pod.” Additionally, all camp activities will be located within athletics facilities. Participants and guests may not engage in any activities on Vanderbilt’s campus outside of athletics facilities.
Camp Observer Policy
Vanderbilt Soccer camp limits the number of camper guests that may observe camp activities throughout the duration of camp. Each camper is asked to ensure that no more than TWO guests observe camp activities. Additionally, outside observers will only be permitted at the camp showcase, which will be conducted on the final day of camp. Guests and legal guardians of participants are asked to refrain from traveling to other parts Vanderbilt’s campus (outside of camp facilities) in order to protect the Vanderbilt community.
In the event of inclement weather, Vanderbilt Soccer camp activities will move to Indoor Rec Field, or, if alternative space is not available, may cancel activities for the day. Please ensure that each camper has a plan to be picked up within an hour of camp cancellation if inclement weather does occur.
Camp Cancellation or Disruption
In the event camp is cancelled or disrupted for any reason, camp staff will contact participant’s guardians and inform them of the cancellation or disruption. If camp is cancelled or disrupted, all campers will be required to be picked up within six hours. Refund determinations will be made on a case-by-case basis.
Notification of COVID-19 Protocols and Adherence Requirements
All participants and guardians shall be notified of Vanderbilt SPORTS camp’s COVID-19 protocols in advance of camp, and throughout the duration of camp (as appropriate). Additionally, participants and their guardians must complete the “Camp Liability Waiver” provided by the camp director in order to participate in camp. Participants who disregard COVID protocols may be asked to leave the camp and their registration fee may not be refunded. Additionally, all participants and guardians shall cooperate with any contact tracing, quarantining, or other requirements made by the camp director, COVID-19 lead, or contact tracing/notification lead.
Contact Tracing and Quarantine Preparedness
If Vanderbilt Soccer camp staff are notified of a positive test of a participant or camp staff (even after the camp concludes for 14 days), contact tracing shall be initiated preliminarily through the Athletics Sports Medicine staff and the Camp Director will have a plan in place to notify other participants (e.g., those in the same pod) and staff members who were determined to be within 6 feet of the infected person.
Participants or staff members who are determined to have been in close contact with someone who has received a positive COVID-19 test result will be sent home to quarantine unless the camper or staff member provides documentation of full vaccination and exposure occurred two weeks after the last dose.
In the event of COVID-19 symptoms
If a participant presents COVID-19 symptoms, he/she will be isolated until pick-up or departure can occur. Participants with symptoms will be required to be picked up or leave the camp within 6 hours. Pick-up must take place as soon as possible after the parent or guardian is notified of their child’s condition.
For same day activities, a participant waiting to be picked up must remain in the camp’s designated isolation area. Individuals who are sick or displaying symptoms of COVID-19 should go home or to a healthcare facility, depending on the severity of their symptoms. Participants or staff members who have had close contact with someone who has received a positive COVID-19 test result will be sent home to quarantine per contact tracing.