FAQsWhat does my child need to bring to camp?
- Summer Day Camp: ball, shinguards, cleats, tennis shoes, bathing suit, towel, sunscreen, water bottle, soccer socks, & extra pair of socks
- Southeast College ID Camp: ball, shinguards, cleats, tennis shoes, sunscreen, water bottle, snacks
- ID Clinics: ball, shinguards, cleats, water bottle, sunscreen, snacks (reminder: food / meals are not provided at all ID camps)
Since we offer camps that vary in design and length, we also send camp specific confirmation emails once you register. This confirmation email includes a detailed list providing the camp schedule, check in and check out procedures, map of campus, drop off and pick up procedures, plan for potential weather issues, what your child will need to bring, what is provided at camp, etc. Make sure to check your email!
What is the cancellation / refund policy?
Refund Policy For All ID Clinics: Upon Registration - $50 non-refundable fee. If you cancel 7 days before the clinic date or are a no show - no refund, no exceptions.
Refund Policy for Summer Day Camp and Striker/Goalkeeper Camp: Upon Registration - $50 non-refundable fee for both half day and full day prices. If you cancel within 7 days of the first day of summer day camp or are a no show – there will be no refund, no exceptions.
Refund Policy For Southeast College ID Camp: $50 non-refundable fee. If you cancel within 7 days of the first day of residential camp you are refunded all monies minus a $200 fee. If you are a no show – no refund, no exceptions.
ID/Summer Camp Cancellation Refund Policy: In the event that an ID/Summer camp is cancelled due to inclement weather or other unanticipated circumstances, participants will receive a full refund for the camp registration fees. Vanderbilt University is not responsible for any expenses accrued in relation to the clinic.
ID/Summer Camp Transfer Policy: In the event that you cannot attend the session you signed up for, you are allowed 1 transfer into a future session. If you request to transfer 2 or more times, then you be charged a $50 fee.
Who can I contact for further camp questions and concerns?
Please email firstname.lastname@example.org or call our office at (615)-343-8099. If we are unable to get to the phone please leave your name, a detailed message, and the best way to contact you and we will get back to you as soon as possible.
Where can I park?
For all camps and clinics, parking will be available in the 25th Ave Garage, located at the corner of 25th Ave. South and Jess Neely Drive/Highland Ave. Use Highland Ave. entrance and park in paid parking spaces 281-372. You must use the pay machine to pay for your parking. If you park elsewhere on campus, you are doing so at your own risk. Camps do not have the authority to discount or waive parking tickets you may receive.
What if my child has to leave early or arrive late to camp?
If you will be arriving late or leaving camp early, please provide us with your times via email or on the first day of camp at registration. Once we have all the details, we will make arrangements accordingly.
What is the daily schedule for the camp my child is attending?
We provide daily schedules for all of our camps on our camp website. Please see / click the specific camp your child is attending for access to additional camp details and schedule.
Camper Code of Conduct/Behavior Expectations
§ Vanderbilt Athletics Camps strives to maintain a fun and safe environment for all participants. Positive reinforcement is the preferred approach to discipline and all counselors strive to meet that goal. In keeping with our program goals, we encourage fun for all of our participants; however, certain rules are necessary to ensure everyone’s safety and enjoyment.
§ Campers are expected to exhibit appropriate behavior at all times. Campers shall:
· Listen and follow instructions.
· Remain with the group at all times.
· Show respect to all campers, coaches, staff, equipment, and facilities.
· Refrain from using foul language.
· Refrain from fighting, pushing or shoving. Refrain from causing harm to him/her self or others.
§ The following activities and/or behaviors pose significant risks to campers and the broader community and are strictly prohibited. Campers who engage in these prohibited activities and/or behaviors may be subject to immediate dismissal.
· Violating the rights of others, including bullying (physical, verbal, or otherwise)
· Damage, vandalism, littering, or theft of Vanderbilt University property, property of a University community member or campus visitor, or other property used during camp
· Violence of any kind, including, without limitation, fighting, assault, physical or verbal intimidation, cyber-bullying and sexual harassment
· Pranks and practical jokes with malicious intent or that pose a threat to camper safety
· Possession, use, manufacture, or distribution of matches, lighters, fireworks, explosives, or other incendiary devices
· Sexual Activity
· Sexual Misconduct
· Tampering with fire alarms or other emergency equipment
· Misuse or distribution of prescription or over-the-counter medications/drugs
· Possession, use, manufacture, or distribution of tobacco, alcohol, or chemical substances
· Possession, use, or distribution of firearms, ammunition, or other weapons or replicas of any description
· Violation of federal, state, or local laws